If you keep your company administration in Moneybird, you have probably seen the word Peppol floating around. Government agencies have required it for years, and now more and more business clients are asking for e-invoices too. Because e-invoicing is becoming the new standard across Europe, many small business owners are wondering: how exactly does Moneybird Peppol work? Can I use my familiar accounting software to send an invoice to the central government or a large corporate client?
This article gives you honest and concrete answers. We look in detail at the features Moneybird offers, the verification process to get started, and the changing rules for e-invoicing in the Netherlands. Because we build Invoicier ourselves, we also provide a fair comparison of when a dedicated Peppol tool makes more sense and in which situations you should simply stick with Moneybird.
Note: This article provides general information and external product features can change. Always check Moneybird's official help pages for the latest details regarding their software and terms.
Short answer: Can Moneybird send and receive Peppol invoices?
Yes. Moneybird supports e-invoicing via Peppol for Dutch and Belgian businesses. You can use the software to send outgoing Peppol invoices to your customers, and you can receive incoming e-invoices from your suppliers.
Peppol comes at no extra cost in Moneybird. You do not pay per invoice sent or received. However, before you can hit the send button, you must verify your account and manually activate the feature in your settings. The network is designed for verified businesses, so you cannot participate anonymously.
How does Peppol actually work?
For many entrepreneurs, e-invoicing still feels like a vague concept, especially if you are used to sending a PDF via email. With Peppol, you send invoices directly from your system to your client's accounting package. There is no email, no attachment, and no portal where you have to log in.
Everything happens in the background in a secure, digital format (usually UBL). So you know the Peppol invoice has arrived, and it cannot get stuck in a spam filter. The recipient does not have to retype the data manually into their accounting software, because all amounts, VAT rates, and descriptions are read automatically. Want to know the exact technical background? Read our comprehensive article on what is Peppol.
How to set up Peppol in Moneybird
Before you can send a Peppol invoice in Moneybird, you go through a one-time verification. Moneybird wants to be sure you really invoice on behalf of the business.
- Verify all your details: You must confirm your email address, link your bank account (via a small 15-cent transaction), prove your personal identity (via the Moneybird app or by letter), and ensure your address details match your VAT number in the VIES database.
- Activate the network: When all the checkmarks are green, go to the
Instellingen > Peppol & UBLsection in your account and toggle the switch for Peppol. Then click activate. - Fill in client details: Add the correct Peppol ID to your contact in the address book. For Dutch companies, this is usually type 0106 combined with the KvK number (Chamber of Commerce).
- Send the invoice: Create your sales invoice as you normally would. For the sending method, simply choose the option to send via Peppol.
Note a very important detail for your credit management: Moneybird does not send reminders for unpaid invoices via the Peppol network. They still use classic email for that. So make sure you always save a valid email address for your client in the contact profile, even if you send the original invoice via Peppol.
Three things to keep in mind
Before you send your first e-invoice, there are three firm rules to keep in mind.
First, your client must also be connected to the network. You cannot send an electronic invoice via this route to a private individual or a company that has not activated Peppol. Unsure if your client uses the network? Look the company up using the free Peppol company search before sending the invoice.
Second, the rule of one access point applies. A company can only be linked to one software package at a time per unique Peppol ID (such as your KvK number) to receive invoices. Were you previously registered through another package or portal? You must officially deregister there first. Only then can Moneybird Peppol correctly receive incoming invoices for your administration.
Third, the network is cross-border in Europe. Are you invoicing companies in Belgium or Germany? No problem. The network connects all participating countries. Feel free to look at our guide for Peppol Belgium for the specific requirements and mandates in that country.
Moneybird Peppol or a separate invoicing app?
Moneybird is a very complete bookkeeping package with features for bank links, receipt scanning, and VAT returns. Invoicier deliberately is not. Invoicier is a lightweight e-invoicing web app in your browser, specifically built to send and receive structured invoices without the need to set up an ERP or heavy accounting system.
When Invoicier is useful: * You do not need large accounting software (yet) and simply want to send invoices to your clients. * You are looking for a risk-free, free start. Invoicier offers a Free plan (€0) for up to 2 transactions per month. Is your business growing? Check out our paid pricing, starting at €5 per month for the Standard plan (10 transactions). * You invoice internationally a lot and are looking for an extremely simple, multilingual interface for your e-invoices.
When you should stay with Moneybird: * You already do your complete administration, quotes, and VAT returns satisfactorily in Moneybird. * Their built-in Peppol support works well for your monthly volume and type of clients.
Be aware that we do not offer an integration with Moneybird. If Moneybird works well for you, switching just for your e-invoices makes little sense.
The e-invoicing mandate in the Netherlands
Currently, e-invoicing in the Netherlands is only mandatory if you supply services or products to the central government and other contracting authorities (the B2G segment). For invoices to other small and medium-sized businesses (B2B), you can currently still choose whether you continue mailing PDFs.
However, that is going to change fundamentally. The cabinet formally confirmed in September 2026 that B2B e-invoicing will become mandatory starting 1 July 2030 for domestic transactions, with digital reporting following on 1 July 2031. It is not law yet: a public consultation follows in autumn 2026, and the bill is expected in parliament before summer 2027. Which network becomes mandatory has not been decided. EY advised Peppol, but the government is also weighing the European Business Wallet. Businesses under the small business scheme (KOR, up to €20,000 turnover a year) are exempt from the domestic obligation. For the current state of play, see our Peppol in the Netherlands guide.
Entrepreneurs doing a lot of business across the border have to move much sooner. In Belgium, the B2B mandate already applies from 1 January 2026 for almost all VAT-registered businesses.
Frequently asked questions
Is Peppol in Moneybird really completely free? Yes, Moneybird charges nothing extra per Peppol invoice. You do need to fully verify your account first.
Can I activate Peppol without verifying my identity? No. To prevent fraud and ghost invoices, the platform demands that you officially confirm your email address, bank account, and business identity before the connection on the network is opened.
Why does my client not receive a Peppol reminder if they do not pay? The network is used by Moneybird only for the original invoice or credit note. Payment reminders are still sent classically via email to the client by the software.
Can I use Invoicier and Moneybird for Peppol at the same time? Not for receiving. Your Peppol ID (such as your KvK number) can only be registered with one provider at a time, and that is where all your incoming e-invoices arrive. To switch, you first deregister at the old provider. So pick one tool for Peppol.
Ready to send e-invoices without setting up a heavy accounting package? Create a free account in Invoicier and start immediately.